Receptionist / Admin Assistant

Our client looks for a Receptionist / Administrative Assistant who relishes a busy, challenging and varied position at the heart of their organisation. Role Profile: Responsible for reception duties and a variety of administration tasks. Key Responsibilities: Staff the Reception area assisting visitors. Staff the switchboard facility diverting calls as necessary and dealing with queries as appropriate. Collate and distribute incoming and outgoing post and correspondence. Control and monitoring of stationery, paper, etc. and collation of orders and invoicing as required. Also, the monitoring and ordering of beverage supplies, purchases, deliveries and their distribution and invoicing to other sectors within Transport Services. Administration support (including minute/note taking, filing & typing) as and when required. Assisting with the facilitation of meetings including ensuring meeting rooms are prepared and the provision of beverages / refreshments for visitors and the Senior Managers / Director. Manage complaints inbox, distribute, collate data for monthly reports and confirm that the enquiries are completed within a clear time frame where possible. Digital activity monitoring and reporting. Process the FST applications, collate data and send out letters to applicants. Assist the Go Card Administrator with Go Card administration. To undertake relevant training as and when required. Requirements: You will need to have a strong, robust personality, familiar with Microsoft Office suite of applications, experience in a reception position and answering the phones would be an advantage but a willingness to learn along with a polite and cheerful disposition. If you have the required skills please apply online at searchandselect.com quoting reference number: 15114